This policy has been updated on, and is valid as of, January 26, 2023.
Minors: It is Passaic County Habitat for Humanity’s policy not to solicit knowingly any personally identifiable information from children under the age of 13. Children under 13 are not authorized to make a donation or purchase, sign up for an event or program, or otherwise provide any personally identifiable information without consent from a parent or legal guardian.
II. What about data you provide to other Habitat organizations?
Sharing of information within the Habitat network: We may share your data with a Habitat National Organization, such as in connection with your participation in a Global Village build, or to enable a National Organization where you have expressed interest to update you about its own programs and campaigns. Before we will share your personal data, Passaic County Habitat for Humanity requires that the Habitat National Organization receiving the data (the “Receiving Organization”) maintain security controls that will assure that your data is securely stored and accessible only by appropriately trained personnel. Unless you inform us that you do not consent, Receiving Organizations may in the future contact you about their own programs and activities.
Likewise, when you provide personal data to a National Organization in connection with your participation in a Global Village build or other international volunteer event that Habitat for Humanity sponsors, your personal data may be shared between (i) the Receiving Organization and any other Habitat National Organization that hosts the volunteer build (the “Hosting Organization”), and (ii) the Receiving Organization and Habitat for Humanity. Unless you inform Habitat for Humanity or the Receiving Organization that you do not consent to marketing by Hosting Organization, the Hosting Organization may also contact you about its own programs and activities in the future.
III. Why do we hold and process personal data?
Passaic County Habitat for Humanity may request from you, or you may volunteer to provide, your contact information, including your name, mailing address, phone number(s), social media handles and email address(es). We hold and process supporters’ personal data for a number of reasons:
To keep a record of donations made and actions taken by our supporters and our communications with them
To send our supporters marketing information about our projects, fundraising activities and appeals where we have their consent or are otherwise permitted to do so
To fulfill contractual obligations entered into with supporters
To support volunteers, such as during build or fundraising events
To support community-based fundraising and campaigning
To ensure we do not send unwanted information to supporters or members of the public who have informed us they do not wish to be contacted
To manage supporters’ accounts and provide customer service
To offer sweepstakes, contests, giveaways or other promotions
To enforce the Website terms of service (LINK)
To perform other functions as described at the time Passaic County Habitat for Humanity collects information.
If you make a donation or a purchase with Passaic County Habitat for Humanity, or otherwise provide us your information, Passaic County Habitat for Humanity may contact you from time to time about opportunities to make additional donations or purchases or to provide you information about upcoming programs.
We may also analyze your personal information to create a record of your interests and preferences. This allows us to ensure communications are relevant and timely, to contact you in the most appropriate and relevant way and in general to provide you with an improved user experience. It also helps us to understand the background of our supporters so that we can make appropriate requests for support, enabling us to raise funds and help beneficiaries sooner and more cost-effectively.
IV. When will we send you personalized marketing communications?
Passaic County Habitat for Humanity will contact you for marketing purposes—for example, to keep you up to date on our work, or let you know how you can support that work—only where we have your consent or we are otherwise allowed to do so because of your prior engagement with Passaic County Habitat for Humanity.
We will make it easy for you to tell us if you would like to receive marketing communications from us and hear more about our work and the ways in which you would like to receive this information. We will not send you marketing material if you tell us that you do not wish to receive it. (instructions)
If you are a U.S. or Canadian resident, your ongoing consent is presumed unless you inform us that you wish to be removed from our contact list.
If you are not a U.S. or Canadian resident, Passaic County Habitat for Humanity will presume your consent to last for 24 months, unless you withhold consent during this period. After 24 months, in order for us to continue to update you, Habitat for Humanity will seek your refreshed consent. You can update or withdraw your consent at any time. Passaic County Habitat for Humanity will presume a longer period of consent in several exceptions:
Where you have committed to making a regular (for example, monthly) donation. In this situation, and unless you withdraw your consent, we will treat consent as lasting until you cancel your donation, at which point your consent will expire 24 months after the last donation. This period allows Passaic County Habitat for Humanity to keep you up to date with the impact of your contributions, and to ask whether alternative support would be of interest.
Where you have notified us that you will be leaving a legacy to Passaic County Habitat for Humanity.
Our Reliance on Your Prior Support: You may also receive marketing information from Passaic County Habitat for Humanity if you have previously made a similar donation to, or have previously purchased similar goods and services from, Passaic County Habitat for Humanity and Passaic County Habitat for Humanity ReStore. However, we will not rely solely on the fact that you once supported us as the basis for our continued marketing to you if you have opted out of receiving emails, newsletters, or other marketing materials in your communications to Passaic County Habitat for Humanity.
V. How and when do we obtain information about you?
Passaic County Habitat for Humanity may obtain your personal data in the following circumstances:
a. When you give it to Passaic County Habitat for Humanity
We will obtain your personal data directly when you make a donation, sign up for one of our events, purchase products from the Passaic County Habitat for Humanity on-line retail store, or when you communicate with us directly in some other way.
b. When you give it to Passaic County Habitat for Humanity indirectly
We will obtain your personal data when you communicate to your employer or to a retail partner of Passaic County Habitat for Humanity during your point of purchase that you affirmatively designate Passaic County Habitat for Humanity to receive a personal contribution from you.
Sometimes your personal data is collected by an organization working on Passaic County Habitat for Humanity’s behalf (for example, a professional fundraising agency). In such cases, the agency is acting on our behalf, and we are the “data controller” responsible for the security and proper processing of your data, just as if you had given it to Passaic County Habitat for Humanity directly.
c. When you access Passaic County Habitat for Humanity’s sponsored social media
We might also obtain your personal data through your use of social media such as Facebook, WhatsApp, Twitter or LinkedIn, depending on your settings or the privacy policies of these social media and messaging services. To change your settings on these services, please refer to their privacy notices, which will tell you how to do this.
d. When the information is publicly available
We might also obtain personal data about individuals who may be interested in giving major gifts to charities or organizations like Passaic County Habitat for Humanity. In these cases, we may seek to find out more about these individuals’ interests and motivations for giving through publicly available information. The information sources may include newspaper or other media coverage, open postings on social media sites such as LinkedIn, and services that aggregate data on charitable giving.
VI. What personal information might Passaic County Habitat for Humanity collect?
Passaic County Habitat for Humanity will only collect personal data about you that is relevant to the type of transaction or project you have engaged in with us.
For example, we may receive and retain personal information about you when you contact Passaic County Habitat for Humanity to make a donation, purchase an item online, or sign up to any of Passaic County Habitat for Humanity’s activities or online content (such as newsletters or message boards); or when you telephone, email, or write to us, or engage with us via social media channels. In each of these cases, the information we collect is relevant to the type of transaction you are entering into. Data such as your name email or postal address, telephone or mobile number will be necessary both to execute these transactions as well as to enable us contact you for further engagement. Bank account or credit card details will be necessary to process any donations. Age and travel restrictions will be relevant if you are signing up for an international build.
Credit card and billing information: In addition to your contact information, when you make a donation or purchase, Passaic County Habitat for Humanity asks for your billing address and credit card or other financial services information. Passaic County Habitat for Humanity uses a third-party banking agent to process your payments via a secured socket layer connection (TLS 1.2 using SHA 256 encryption) to a secured server that verifies your credit card/bank information. They return a unique tracking number only, which cannot be decrypted to obtain the payment card information, and Passaic County Habitat for Humanity never retains your complete credit card number. Only employees who need access to your personal information to perform a specific job are granted access to that information, and Passaic County Habitat for Humanity and our banking agent will not share your credit card/bank information with any other third party.
Sensitive Personal Data: We do not collect your “sensitive personal data” (e.g., health or dietary information) unless there is a clear reason for doing so—such as your participation in a sponsored physical event or a Global Village build—and then only to the extent such data is required to ensure that we provide appropriate facilities or support to enable you to participate in the event.
Should you support Passaic County Habitat for Humanity in a substantial way, we may provide an account manager to help tailor your relationship to us and the information you receive from us to suit your interests. If this is the case, we may collect demographic data where relevant to your relationship with Passaic County Habitat for Humanity. If you provide us with information about your health or your family, this may also be recorded so we can communicate with you in a considerate and appropriate manner.
All sensitive personal data is stored on a password-protected system to which only a limited number of relevant staff have access. It is deleted when no longer needed by us, is never shared with third parties, and is available to you at any point should you wish to see it.
VII. How will Passaic County Habitat for Humanity use your personal data?
Passaic County Habitat for Humanity will use your personal information for the following purposes:
a. For administrative reasons, including:
“service administration”, which means that Passaic County Habitat for Humanity may contact you for reasons related to administering any donations you have made, the completion of commercial or other transactions you have entered into with us, or the activity or online content you have signed up for;
to confirm receipt of donations (unless you have asked us not to do this), and to say thank you and provide details of how your donation might be used;
in relation to correspondence you have entered into with us whether by letter, email, text, social media, message board or any other means, and to contact you about any content you provide;
for internal record keeping so as to keep a record of your relationship with us;
to complete sales transactions you have entered into with us;
to implement any instructions you give us with regard to withdrawing consent to send marketing information;
to use IP addresses to identify the location of users, to block disruptive use and to establish the number of visits from different countries.
b. For marketing and fundraising
Sections III and IV above describe what data may be used for marketing and fundraising purposes and under what circumstances.
To analyze and improve the activities and content offered by the Passaic County Habitat for Humanity website to provide you with the most user-friendly navigation experience. We may also use and disclose personal information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
VIII. Will we share your information outside the Habitat network?
Where legally required: We will also comply with legal requests where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing).
IX. How long will Passaic County Habitat for Humanity keep your personal information?
We will hold your personal information on our contact lists only for as long as you continue to provide your consent. If you are a U.S. or Canadian resident, your ongoing consent is presumed unless you inform us that you wish to be removed from our contact list. (Instructions for doing this are set forth below, in Section X.) If you are not a U.S. or Canadian resident, your consent will be presumed to expire after 24 months, unless renewed consent is provided by you. Beyond that, we will hold your information only for as long as necessary to comply with our legal and regulatory obligations—such as, for example, to provide documentation on funding sources in connection with a review or audit of our compliance with U.S.C. Sec. 501(c)(3).
If you request that we stop sending you marketing materials, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.
Legacy income is vital to the running of the charity. We may keep data you provide to us indefinitely, to carry out legacy administration and communicate effectively with the families of people leaving us legacies. This also enables us to identify and analyze the source of legacy income we receive.
X. How to control what we send you and update your personal information
The accuracy of your information is important to us. We want to ensure that we are able to communicate with you in ways that you are happy with, and to provide you with information that is of interest.
If you wish to change how we communicate with you, or update the information we hold, then please contact us:
To amend your contact preferences for any type of communication, email us email@example.com, or write to us at: PO Box 2585, Paterson, NJ 07509 (to amend your preferences for any communication channel);
To amend your contact preferences for newsletters, email firstname.lastname@example.org
Additionally, you can opt out of marketing emails at any time by clicking the unsubscribe link in any marketing email from Passaic County Habitat for Humanity.
Timing of implementation. In responding to requests to not receive marketing information, we will take all reasonable steps to remove you from all Passaic County Habitat for Humanity marketing lists.
Email: 48 hours from receipt of email
SMS: 48 hours from receipt of SMS
Mail: six to eight weeks from receipt of ‘do not mail’ request. This period is longer than for other channels due to the production times for mailing campaigns.
If you have already been selected for inclusion in a Passaic County Habitat for Humanity marketing campaign at the time you requested to not receive such information, we may be unable to remove you from that campaign within these time periods.
XI. How Habitat for Humanity keeps your data safe
We ensure that there are appropriate technical controls in place to protect your personal details. For example, our online forms that ask for personal information are stored on networks that are password-protected and routinely monitored. Laptops are not used to store sensitive personal information unless they are both password protected or encrypted. All sensitive personal data is stored on a secure database, to which only a limited number of relevant personnel have access. It is deleted when no longer needed by us and is never shared with third parties, except as expressly set forth in Sections III and IV.
Within Passaic County Habitat for Humanity, we undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff.
We use external companies to collect or process personal data on our behalf. We do comprehensive checks on these companies before we work with them, and in our legal agreements, we clearly set out our requirements regarding how they manage the personal data to which they have access. We have a robust partner-monitoring framework to ensure these contractual obligations are met.
Passaic County Habitat for Humanity Cookies Policy
remembering if you are logged in so you can move around the website without having to log in again on each page (for example if you are in checkout);
measuring how many people are using each page of the website and for how long so that we can try to improve the quality of our website;
enabling you to view content shared on social media or sharing sites, such as YouTube or Twitter.
If you reside in the United States or Canada, cookies may also be used for “re-targeting” in advertising campaigns so that third-party vendors can display advertising to you about Habitat for Humanity or other related entities as you use the internet.
How to manage and delete cookies. If you wish to restrict or block the cookies set by the Passaic County Habitat for Humanity website, you can do this through your computer or device’s browser settings. The Help function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies.
Please be aware that restricting cookies may affect the functionality of the Passaic County Habitat for Humanity website.
If you visit our website as an anonymous visitor (e.g. you switch off cookies), Passaic County Habitat for Humanity may still collect certain information from your browser, such as the IP address (which uniquely identifies a computer or other internet device)
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